Position:  Office Manager & Regional Program Coordinator

Department: Development

Office Location: The ideal candidate is located in Atlanta, GA.

Work Type Designation:  Hybrid  

• In-office presence will be required on average 2 days per week to manage mail and program supplies, coordinate direct mailing, and support in-office staff with technology (i.e. copiers, Wi-Fi, etc.) Frequency will depend on the need.  
• Work from Office and Hybrid employees must be able to commute to the Regional Office as their schedule demands.  
• Must be available to commute to and operate in the office to respond to facility needs and emergencies with building management. 

Reports to:  Regional Director

Union Status: D1. This is a union position 

Annual Salary Range:  $53,401 - $70,989. The salary for this role will be determined by a candidate's years of relevant experience related to the position, as well as their geographic region. Our salary scale steps start at 1 year or less and go up to 30+ years of experience. 

Travel:  Up to 20%  

FLSA Status:  Exempt / Full Time 

Supervisory Responsibilities: No direct reports. Oversees and manages development interns, volunteer committees, event volunteers, and consultants.

Who We Are  

Lambda Legal is a national advocacy organization committed to achieving full recognition of the civil rights for the LGBTQ+ community and everyone living with HIV through impact litigation, education, and public policy work. Since 1973, Lambda Legal has used impact litigation and other advocacy tools to decriminalize same-sex relationships; challenge discrimination against LGBTQ+ people and people living with HIV in the workplace, in the home, in schools, in health care, and in the military; and protect LGBTQ+ families, including by winning and defending marriage equality. Our clients are not charged for legal representation or advocacy and Lambda Legal receives no government funding. Headquartered in New York City, Lambda Legal also has regional offices in Los Angeles, Chicago, Atlanta, Dallas, and Washington, DC.   
  
We believe that serving the full breadth of the LGBTQ+ and HIV communities requires cultural competency and enthusiasm for diversity of all kinds. To be successful, we must approach our work with an understanding that discrimination based on sexual orientation, gender identity, or HIV status is not the only obstacle to achieving full formal and lived equality for LGBTQ+ people and everyone living with HIV; rather, we recognize the intersectional nature of discrimination, specifically including biases based on race, religion, national origin, gender, disability, education, and class. Considering this reality, we prioritize a proactive commitment to counteracting these biases and their compounding effects in the work we do, but also in how we work together as an organization.  
 

Office Manager & Regional Program Coordinator 

We have an opening for an Office Manager/Regional Program Coordinator (OM/RPC) to join our Development department. The OM/RPC reports to the Regional Director and works closely with the Finance & Operations, Communications, and Legal departments to maintain and expand our events, programs, and outreach. 

What you’ll do:  

Event Planning & Coordination  

• Plans, manages, executes, and/or assists on a wide range of special events and programs, and represents Lambda Legal in the communities we serve. 
• Works directly with Regional Director and Major Gifts Officers (MGOs), event staff, volunteer committees, volunteer leadership, and all corporate and institutional sponsors of assigned events. 
• Helps manage event tasks including: developing budgets and timelines; devising solicitation strategies; negotiating vendor contracts; organizing site visits; coordinating volunteers; designing and producing event promotional materials (invitations, social media and other collateral); and assisting with ticketing and seating. 
• Manages online development materials, email correspondence, and regional social media pages/publicity (in coordination with Events staff, Regional Director, and MGOs) and maintains complete and accurate records of all Development events and fundraising across the region. This includes internal event calendar, modules, and revenue code information in Raisers Edge. 
• Oversees smooth processing and recording of regional donations and receipts in collaboration with Development and Finance & Operations staff. 
• Oversees proper data entry for donations and works with the Database team to ensure donor data is correct and secure. 
• Works with staff to be aware of program staff appearance schedules in the region, advises the Regional Director and Major Gifts Officers of those public appearances, publicizes to membership through email, event pages and social media, and collects and imports event participant contact information into the appropriate database.  

Community Outreach  

• Serves as coordinator for all pride participation and other community outreach across the region with particular focus on outreach to BIPOC and Trans/GNC communities. 
• Works with Communications, Legal, and Development staff on the participation and presence of Lambda Legal at select pride celebrations and other community outreach events (includes registering for parades/marches, staffing booths/tables, securing and displaying material and collateral, scheduling and staffing volunteers, and post-event tracking of visitors and volunteers into the appropriate database. 
• Coordinates programs and publicity for regional staff and other staff visiting the region for speaking and other public programs.     

Training & Orientation  

• Trains new Development interns and staff in Raiser’s Edge, other database management tools, and event procedures. 
• Prepares workspace, keys, paperwork, and other office-specific information for new employees' and interns' orientation. 
• Serves as resource for basic training on all office equipment and enterprise software.  

Office Management & Administration  

• Works with National Office Manager for on-the-ground dealings with building management office; oversees repair/cleaning work and personnel; keeps track of security needs and keys. 
• Maintains office supplies, orders and approvals; and oversees organization and upkeep of office. 
• Coordinates with National Office Manager for related vendors, contractors, external trainers, or other outsourced services that support the Regional Office operations.
• Creates and oversees the maintenance of physical and network filing systems for the office.  
• Makes deposits, safeguards cash, and manages checkbook as necessary. Maintains and balances account and reports regularly to Regional Director and Operations & Finance department. Assists with payments to vendors, reviews for accuracy, and processes invoices/requests for payment. Provides support for all activity related to incoming gifts and event transactions, including event sponsorships. 
• Coordinates regional office staff meetings and other conference calls; maintains conference room schedule; sets agendas in consultation with Regional Director; is responsible for regional office calendar; and produces written minutes as needed. 
• Coordinates staff activities such as retreats and celebrations in collaboration with the Regional Director.  
• Handles all incoming phone calls, manages voicemails, and greets and announces guests. Develops and implements a plan to manage their reception duties while out of the office. 
• Files, scans, and copies, as needed. Handles incoming and outgoing mail, packages and faxes, including internal distribution. 
• Participates in organization-wide Operations meetings and represents the regional office on other committees as assigned by Regional Director. Meets weekly with Regional Director to provide updates on all office management.  
• Provides direct support to Regional Director as needed including, but not limited to, expense reporting and travel assistance. Other duties as assigned.  
• May assist with sharing communications updates of regional work and events. 

Who you are:  

With the understanding that no one person will offer every desired skill and characteristic outlined below, compelling candidates will offer much of the following:    

• 1-3 years of experience in not-for-profit development, events production and/or events management 
• Proficient in Microsoft Word, Excel, PowerPoint, Canva, and fund-raising software (Raiser’s Edge, etc.). 
• Working knowledge of social media platforms, including Facebook, Twitter, and Instagram . 
• Verbally articulate with strong written communication skills. 
• Detail-oriented, independently motivated, and able to multi-task. 
• Able to travel on occasion and work evenings and weekends, as needed. 
• Demonstrated experience working on behalf of historically marginalized communities, the LGBTQ+ community and people living with HIV. 

Successful candidates will welcome the opportunity to work in a racially- and gender-diverse environment and to contribute to a positive and inclusive atmosphere. Working at Lambda Legal requires a demonstrated awareness of and commitment to the concerns of the breadth of the communities that Lambda Legal serves. Prior work on behalf of the LGBTQ+ community and/or people living with HIV is highly desirable. Experience working with other historically marginalized communities (in a professional or volunteer capacity) is also desirable. 

All employees at Lambda Legal are expected to adhere to ethical conduct in all interactions and tasks, ensuring a positive and respectful workplace environment.    

Why Work at Lambda Legal? 

You get to do meaningful, life-changing work at a national level for LGBTQ+ people and everyone living with HIV. Lambda Legal also proudly offers competitive benefits for our team. We understand that our staff’s dedication and effort are instrumental in achieving our mission. A highlight of the benefits we offer include: 

• Medical benefits that begin on your start date 
• Dental, Vision, and Life insurance (effective 30 days from your start date) 
• Short & Long-Term Disability plans (effective 30 days from your start date) 
• 403(b) Retirement Plan (employer contribution and matching program begins after 90 days of employment) 
• Paid Time Off: 
  • Paid Vacation (15 Days) 
  • Sick Leave (12 Days) 
  • Personal Leave (3 Days) 
  • Religious Observance Leave (3 Days) 
  • Bereavement and Bereavement Anniversary Leave 
  • Floating Holiday (1 Day) 
• 12 paid holidays and 5 early office closures 
• Flexible Spending Account (FSA/DC FSA) and Commuter Benefits 
• Health Reimbursement Account 
• Annual professional development fund 
• $50 monthly mobile phone reimbursement 
• Summer Fridays from Memorial Day to Labor Day 
• Premium subscription to the Calm App 
• Paid sabbatical after 7 years of service at Lambda Legal (4 weeks for non-exempt positions and 8 weeks for exempt positions) 

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Read more about Lambda Legal's work on our blog and Instagram.

Lambda Legal believes in creating a more equitable playing field for applicants and values the depth of relevant skills built through successful education, work, and life experiences. If your background and skills are a close match for this position, you are strongly encouraged to apply.

Lambda Legal is committed to further building and maintaining a staff that reflects the full range of LGBTQ+, HIV-affected and allied communities, and is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Lambda Legal encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship or immigration status, disability, veteran status, record of arrest or conviction, or any other characteristic protected by applicable law. Black people, Indigenous people, people of color, lesbian, gay, bisexual, queer, transgender and gender-diverse people, women, people with abilities in multiple languages, immigrants, people living with disabilities, protected veterans, and formerly incarcerated individuals and individuals living with HIV are all encouraged to apply.